Administrator Estate Agency Galway City

Job Description

Personal Assistant
Estate Agency

A very progressive Estate Agency and Property Management Company in Galway City, Ireland is seeking to recruit a suitably qualified person for the following post.

Estate Agent Administrator & Personal Assistant

Role Summary:
the Company is seeking a highly organised and detail-oriented individual to join our team as an Estate Agent Administrator/Personal Assistant.

Reporting to the Managing Director, you will play a crucial role in providing administrative support to our real estate agents and ensuring the smooth operation of our office.

Your responsibilities will include managing administrative tasks, coordinating property listings, supporting the Managing Director, organising client documentation, and maintaining effective communication with both clients and agents.


Provide administrative support to real estate agents by handling phone calls, emails, and enquiries from clients and prospects.
Coordinate property listings, including data entry, photo management, and online listing creation.
Organise and maintain client documentation, including contracts, agreements and property records in adherence with PRSA guidelines.
Assisting the Managing Director in various personal administrative tasks and responsibilities to ensure smooth and efficient operations.
Assist in scheduling property viewings and appointments, ensuring seamless coordination between clients, agents, and property owners.
Conduct market research to assist agents in pricing properties accurately and providing relevant information to clients.
Collaborate with team members to ensure timely completion of administrative tasks and support the overall efficiency of the office.
Update and maintain databases and CRM systems with accurate and up-to-date client and property information
Assist with marketing and social media activities.

Skills Required:

Previous experience in an administrative role, with experience within the real
estate environment an advantage.
Excellent organisational skills and the ability to manage multiple tasks
simultaneously in a fast paced environment.
Strong attention to detail and accuracy in data entry and documentation.
Proficient computer skills, including experience with Microsoft Office Suite and CRM
Excellent communication skills, both written and verbal with the ability to
interact professionally with clients and team members.
A proactive and self-motivated approach, with the ability to work independently and
as part of a team.

Hours of work Monday - Friday 9.00 am - 5.00pm

Remuneration: Excellent Salary and Benefits Package on offer/negotiable.

Enquiries in the strictest confidence to Christy on 087 9473404

Application: Please submit your CV in WORD FORMAT to: