Executive Secretary PA Dublin Medical Hospital

  • Job Reference: 75435 S62T
  • Date Posted: 8 February 2024
  • Recruiter: Headhunt International
  • Website: http://www.headhuntinternational.com
  • Location: Dublin South
  • Salary: €55,000 to €65,000
  • Bonus/Benefits: additional benefits
  • Sector: Administration, Healthcare & Medical
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Executive Secretary exciting opportunity with new "State of the Art Hospital" setting up in
Dublin South

Executive Secretary PA Dublin South "New medical/hospital Start Up"

Are you an Executive Secretary who is a competent professional capable of supporting high-ranking officials by organizing schedules, attending meetings, managing correspondence, and performing various administrative tasks.

A unique opportunity to join a new Team and contribute to the smooth operation of a European organization entering the Irish market by providing invaluable support to Executives.

Role will suit an Executive Secretary, PA or Office Manager who has excellent time-management and organizational skills, proficiency in office software, and a strong understanding of business administration.

Role involves:

Maintain executive's agendas
Plan appointments and meetings
Attend meetings and takes minutes
Handle phone calls
Arrange meetings,
Deal with correspondence
Arrange travel
Maintain records
Assist in various administrative tasks
Ensure efficient coordination and support to Executives, allowing them to focus on their managerial responsibilities.
Maintaining executive's agenda and assist in planning appointments, board meetings, conferences etc.
Attending meetings and keep minutes
Receiving and screening phone calls and redirecting them when appropriate

As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently.
Your diligence and competence will allow executives to focus on their managerial duties without distractions.

Your primary objective will be to enhance the overall efficiency of tbe business by ensuring the timely and efficient completion of all assigned administrative tasks.


Responsibilities

Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned

Requirements and skills:

Proven experience as Executive secretary or similar administrative role
Proficient in MS Office and "back-office" software (e.g. ERP)
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Degree in business administration or relative field

For immediate interview please email CV to: orla.carroll@headhuntinternational.com

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